Questions to Ask in an Interview for Assistants

Okay, you made it. You’re at the end of the interview and you’re feeling pretty good. The vibe between you and your potential new executive is positive and you feel like you have a pretty solid knowledge about the company and the job duties. Then she asks…

“Do you have any questions for me?”

You choke for a minute. Your brain is spinning. Was there something we didn’t cover? What will sound clever? Ugh – a million questions, but what’s appropriate right now?

You take a deep breath and the only comment you can muster is a chipper, “Nope! Not at this time.”

Wrong. Continue reading

Increase Your Effectiveness with this Daily Habit

A common productivity hang-up is the inability to stay focused on what’s important. Whether it is feeling buried under all the tasks that need to be completed or dealing with constant interruptions, getting thrown off course is so easy. Plus, life is just full of distractions. Then you get to the end of the day and feel like it was wasted. Where did the time go? Did you actually get anything done that you needed to?

I’ve been there – I get it.

However, you don’t have to be a victim of this black hole. There is a way to get everything done and feel accomplished, rather than frustrated, at the end of the day. Continue reading

Using a Phone Contact as a Business Card

Every year, I attend an executive assistant conference. I have wonderful conversations with interesting women and men from all over the country and come away with an expanding network… and a stack of business cards.

Don’t get me wrong – I love business cards. They can be creative, interesting, and incredibly effective at creating a lasting connection.

However, there are some downsides. Inevitably, cards get lost or I run out of cards. I try to write a quick note about how I met someone or a follow-up note on a card, but it’s bad etiquette to write on a business card and there’s rarely enough space. Then, what happens when I get home? I have a huge stack of business cards that I spend time converting to contacts anyway.

Finally, I had a brilliant idea to make my life and others’ a tad easier. Continue reading

Stay on Task by Scheduling Your To-Do’s

As part of my morning routine, I cruise LinkedIn to find interesting articles about the workplace. One day, I came across Forbes’s 15 Surprising Things Productive People Do Differently and one tip stuck out to me.

Secret #3: They don’t use to-do lists.

Throw away your to-do list; instead schedule everything on your calendar. It turns out only 41% of items on to-do lists are ever actually done. And all those undone items lead to stress and insomnia because of the Zeigarnik effect. Highly productive people put everything on their calendar and then work and live from that calendar. “Use a calendar and schedule your entire day into 15-minute blocks. It sounds like a pain, but this will set you up in the 95th percentile…”, advises the co-founder of The Art of Charm, Jordan Harbinger.

Now, I don’t subscribe to this entirely. I still use a physical to-do list because writing down my tasks helps commit them to memory and prioritize what needs to be done. However, I do schedule my to-do’s and let me tell you, it’s a game changer. Continue reading